Most Common Mistakes in Data Backup and its Prevention

Computers are very complicated devices. At one moment, you are busy viewing your company’s data, and in one second, the data is gone leaving you with no files! When this tension hits in, one may lose their minds as they gather different information on how to handle the situation.

Luckily enough, some data is recoverable especially if one had stored it in the cloud drive. If your company had previously followed all the steps in data backup, you should relax as you wait for the restoration process. Unfortunately, people commit common but costly mistakes which might prevent complete data backup. Check them out in this article to find out how to avoid them.

Top Mistakes in Data Backup and Management

Failure to adopt Data Backup Technologies

In previous years, data backup was a tedious job done by experts and administrators alone. However, with advanced technology, one can easily automate the work using a variety of backup tools. With automation tools, one is not afraid of changed formats as that associated with manual backups. In case your company is still running in the old manual system, you are missing out on something significant.

Poor estimation of storage needs

data storage

It is common to see different companies that purchase storage based on their business’s needs. However, they fail to buy enough since they base their thoughts on their current storage requirements. The ignorance comes in when someone forgets that you require enough space for data backup in the future in case of any loss.

For the people who use manual backups, the system will naturally leave out the less essential files to create space for the primary data. Unfortunately, the same does not apply to automated tools, thus the more need to purchase enough space in case of such emergencies.

Failure to perform regular testing


Documenting your files in cloud services is not the end of that business. You need to test your continuity solutions to ensure that they are entirely in order. This is to avoid future hustle when you require the file only to find out that it no longer works. Save yourself the disappointment that comes with these emergencies.

Lack of internal documentation

One of the worst mistakes you can perform in cloud backup is having no internal documentation. When disasters arise, your employees might get stranded as they are left with no solution but to work on new files. Internal documentation ensures quick recovery of your business as one is not scared of disasters.

With cloud back, you can access your files from any place and at any time.

Confusing ‘sync’ with ‘backup.’

The two words are very dangerous to business and may cost you a lot. Some individuals hold onto the belief that as long as their files and documents are synced, they do not require to back them up since they mean the same thing.

This is wrong! To sync a file, it merely means that the file found in one storage (an example of iCloud) is consistent with the one located in the other cloud storage (Dropbox). This means that the moment you make a particular change in one of the devices where the files are synced, the changes will also appear in the other synced devices even without physical tampering.

The same applies to when one deletes a file on one of the synced devices. As long as the other devices are synced, the file will get deleted. However, you can change the sync settings to change this.

Nevertheless, this will not happen since the gadgets are bound to get spoilt or destroyed at one time. It is therefore recommended to use cloud backup to avoid these tragedies.

Using a single backup

Never feel safe about your business just because you have one backup. For your safety, ensure that you have a backup on the hard drive, the local backup, and cloud backup. Never trust your single backup!


Some of the common mistakes that are done by individuals may lead to permanent loss of files and documents. However, once you avoid these mistakes, your restoration process will be very smooth. For more information, visit